Setting up the FreeAgent integration

In this article we will cover the following:

• Creating a FreeAgent bank account

• Pleo accounting settings & export

• Importing to FreeAgent

• Approving transactions
  

Creating a FreeAgent bank account

The first thing you will need to do in FreeAgent is create a bank account. To do this follow the steps below:

1. On the FreeAgent menu, at the top of the page, hover over banking.

2. A dropdown menu will appear, click bank accounts.

   

3. On the bank account summary page, click add new account in the top right then select bank account.

   

4. Name your account: Pleo account, fill out the currency and status, along with any other information, then click create account at the bottom of the page.

   

Once the account is created, you are now ready to upload your data.

Pleo accounting settings & export

Now we need to set up the the FreeAgent accounting system to integrate with Pleo. To do this, follow the steps below:

1. Click on Settings.

2. Click on Accounting.

3. From the list of integrations, click on FreeAgent. You can also use the search function to find the integration.

In Pleo, you do not need to add a contra account, nor do you need to set up categories with nominal codes or tax rates, this is a limitation of FreeAgent. You can only import the transactions as statement data, not actual bank transactions.

Once completed, go ahead and export as normal. Once you have downloaded and extracted the csv from the zip file, head back to FreeAgent.

Importing to FreeAgent

1. On the FreeAgent menu, at the top of the page, hover over banking.

2. A dropdown menu will appear, click bank accounts.

3. Select the Pleo account you made previously.

4. Click Upload statement.

   

5. Select and upload your file.

6. Tick the box for Guess explanations for my bank transactions and then click Upload Statement.

   

Approving transactions

Now that you have your data uploaded, head back to your bank account and you should now have transactions showing in the For approval section.

1. Click on the For approval tab and review the transactions. FreeAgent's guess explanations tool will help here, but please adjust as needed. If you want copies of the receipts in both Pleo and FreeAgent, you can attach them to each transaction here, however we will still keep them in Pleo so this step is not necessary.

   

2. Once you are happy with the explanations, approve them in bulk by clicking Approve explanations on the right.

   

As a double check, you can check the Balance in FreeAgent and make sure it matches the balance in Pleo.

You are now successfully using FreeAgent with Pleo!