What to do if you see the message “You need to create the current fiscal year in DATEV”

There are three scenarios where Pleo will prompt you to update your fiscal year in DATEV. If you have any questions about the below steps, please reach out to your customer success manager or contact our support team.

• Scenario 1: You're missing the current fiscal year for more than one ledger.
  
  

The solution:

1. ⚠️ Before you create the new fiscal year in DATEV, please make sure that you have exported all Pleo expenses from the previous year. Why? Because if you create a new fiscal year before you have exported all expenses from the previous year, you or your tax advisor may need to manually correct the final balance of the cash ledger (“Kassenbuch”).

2. Create the new fiscal year in DATEV by going to "Wirtschaftsjahre bearbeiten" (ENG: edit fiscal years) > "Wirtschaftsjahr anlegen" (ENG: Create fiscal year).

3. How to verify you have the current fiscal year? In DATEV, go to "Applications" > "Stammdaten" (ENG: Master data) > "Unternehmensdaten" (ENG: Company data)> "Grunddaten Rechnungswesen" (ENG: Accounting data) and ensure the current fiscal year is set. Here you can also verify what account length and chart of accounts is configured in your DATEV UO account.

4. Re-try the export from Pleo.

• Scenario 2: You're missing the current fiscal year for the cash ledger (“Kassenbuch”).
  
  

The solution:

1. ⚠️ Before you create the new fiscal year in DATEV, please make sure that you have exported all Pleo expenses from the previous year. Why? Because if you create a new fiscal year before you have exported all expenses from the previous year, you or your tax advisor may need to correct the final balance of the cash ledger (“Kasse”) manually.

2. Create the new fiscal year in DATEV by going to "Wirtschaftsjahre bearbeiten" (ENG: edit fiscal years) > "Wirtschaftsjahr anlegen" (ENG: Create fiscal year).

3. How to verify you have the current fiscal year? Make sure the correct fiscal year is selected by going to "Applications" > "Kassenbuch" (ENG: Cash ledger). In the top right corner, there is a dropdown labelled "Wirtschaftsjahr" where you can see which fiscal year is selected.

4. Re-try the export from Pleo.

• Scenario 3: You're using Pleo Invoices and are missing the current fiscal year for the accounts payable ledger.
  
  

The solution:

1. In DATEV, go to "Applications" > "Documents".

2. Click on "Jahresübernahme starten" (ENG: Start fiscal year) in the right sidebar.

3. Tick the box “Lieferantenrechnungen” (ENG: Supplier invoices).

4. Click on "Jahresübernahme durchführen" (ENG: Enable fiscal year).

5. Re-try the export from Pleo.

More information about successfully setting up DATEV Unternehmen Online for Pleo Invoices can be found here.