Set-up Reimbursements for DATEV Unternehmen online

When enabling Reimbursements it is important to create a separate cash ledger for out-of-pocket expenses, to keep track of the debt relationship between employee and employer. 


To create a Reimbursements cash ledger:

  1. In DATEV Unternehmen online navigate to Anwendungen
  2. Go to Kassenbuch
  3. Select Kasse anlegen
  4. Enter to following details:
    • Name: Enter a name that is easy for you to recognise internally - for example "Pleo Reimbursements"
      Good to know: Do not use special characters in the name, this can lead to export errors
    • Account: Enter an account number you want to use for Reimbursements - Your tax advisor can help you with this
    • Amount: 0,00 EUR
    • Date: Start date with Pleo
    • KassenminusprĂĽfung: Deaktivieren (as the account balance may be negative)
  5. Update your settings:
    1. In DATEV Unternehmen online navigate to Einstellungen
    2. Select Erfassungsmaske konfigurieren
    3. Check the following boxes:
      • Beleg-Nr.
      • Steuer
      • BU
      • Gegenkonto
      • Kost 1
      • Kost 2
      • Nachricht
    4. In Pleo navigate to Settings
    5. Select Accounting 
    6. Setup and choose the created cash ledger (step 4)
    7. Enter a contra account for reimbursements settled outside of Pleo


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