When enabling Reimbursements it is important to create a separate cash ledger for out-of-pocket expenses, to keep track of the debt relationship between employee and employer.
To create a Reimbursements cash ledger:
- In DATEV Unternehmen online navigate to Anwendungen
- Go to Kassenbuch
- Select Kasse anlegen
- Enter to following details:
- Name: Enter a name that is easy for you to recognise internally - for example "Pleo Reimbursements"
Good to know: Do not use special characters in the name, this can lead to export errors - Account: Enter an account number you want to use for Reimbursements - Your tax advisor can help you with this
- Amount: 0,00 EUR
- Date: Start date with Pleo
- KassenminusprĂĽfung: Deaktivieren (as the account balance may be negative)
- Name: Enter a name that is easy for you to recognise internally - for example "Pleo Reimbursements"
- Update your settings:
- In DATEV Unternehmen online navigate to Einstellungen
- Select Erfassungsmaske konfigurieren
- Check the following boxes:
- Beleg-Nr.
- Steuer
- BU
- Gegenkonto
- Kost 1
- Kost 2
- Nachricht
- In Pleo navigate to Settings
- Select Accounting
- Setup and choose the created cash ledger (step 4)
- Enter a contra account for reimbursements settled outside of Pleo
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