Hospitality receipts (Bewirtungsbeleg)

Pleo lets you generate digital hospitality receipts for business entertainment expenses directly in the app—no paperwork or manual steps required. Simply add details like attendees and the purpose of the expense, and Pleo will attach a compliant receipt to keep you audit-ready.

Set up hospitality receipts

Admins can enable hospitality receipts on specific expense categories. Once enabled, employees submitting expenses in those categories will be prompted to generate a hospitality receipt.

1. Go to Settings
2. Select Accounting
3. Click Categories
4. Select or create the spend category you want to use for business entertainment
5. Enable Hospitality receipt on that category
6. The attendees field will automatically become mandatory for this category
7. Click Save

Good to know: You can enable hospitality receipts on multiple categories — for example, "Meals & Drinks", "Entertainment", or any category your company uses for client or team entertainment.

Generate a hospitality receipt

As an employee

When you submit an expense in a category where hospitality receipts are enabled, you'll be prompted to generate one. You can do this on both web and mobile, for both card and out-of-pocket expenses.

1. Submit your expense as usual
2. Add the attendees (mandatory) - the people who were present at the meal or event 
3. Enter the purpose of the expense (e.g. "Client dinner to discuss Q3 partnership")
4. Enter the tip amount, if applicable
5. Confirm to generate the hospitality receipt

Good to know: If you don't generate the receipt right away, you'll receive a to-do reminder to complete it later.

As an admin or bookkeeper

If an employee hasn't generated a hospitality receipt for an eligible expense, an admin or bookkeeper can do it.

1. Go to Export
2. Find the expense that needs a hospitality receipt
3. Add the missing details (attendees, purpose, tip if applicable)
4. Generate the hospitality receipt

Both the original receipt and the generated hospitality receipt are attached to the expense and can be exported to your accounting system.