DATEV Unternehmen Online (UO): which expense, tag & invoice data Pleo sends

This article is for finance teams and accountants using DATEV Unternehmen Online (UO) to get an overview of what data types are exported from Pleo to DATEV UO.

Expenses (card + out-of-pocket)

When you export expenses via the DATEV UO integration, Pleo sends expense posting data to DATEV and links the receipts to the posting. Typically, this includes:

• Expense amount and currency (see limitation below)
• Expense date
• Supplier/merchant details (where available)
• Category/account mapping (based on your accounting setup)
• Tax/VAT information (based on your tax setup)
• Posting text (automatically generated)
• Tags sent as cost centres (KOST1/KOST2) if configured
  
  

Tags (cost centres)

• If you use tags in Pleo and have mapped them to KOST1/KOST2, Pleo includes them as cost centre values in DATEV.
• Cost centre values are sent together with the expense export (as part of each posting).
  
  

Invoices

• If you use Pleo Invoices, Pleo can export the invoice document and bookkeeping information to DATEV Unternehmen Online.
• Please check the Helpcenter article for Datev invoices.

Limitations

Multi-currency

• Multi-currency export isn't supported for DATEV UO (expenses are exported in EUR).

Reimbursements

• With DATEV UO, reimbursements are not posted per employee. If you need help setting reimbursements up for DATEV UO, follow the reimbursements setup steps.

Creditors/vendors

• Creditors can only be recorded for invoices (not for card expenses).

Posting text

• Posting text can't be customized. It is created automatically based on supplier, category, and employee (where available).