Reimbursements with your accounting integration

Step 1: Reimbursement accounts

1. In your charts of accounts, create 2 new accounts for the Reimbursements set up:
   • Account for out-of-pocket expenses (Pleo reimbursement account) - This account will represent the balance between the company and all its employees
   • Contra account for reimbursements (External reimbursement account)- This is a temporary account number used for external reimbursements when employees are not paid directly via Pleo but via external source (manual banktransfer, payroll, cash, etc)
2. Navigate to Settings in Pleo 
3. Select Accounting
4. Add the account numbers for the Account for out-of-pocket expenses and Contra account for reimbursements

Step 2: Export reimbursements and out-of-pocket transactions

• Reimbursements reflect the reimbursements to employees for the out-of-pocket transactions. Reimbursements are exported as a transaction from your contra account for reimbursements to your account for out-of-pocket expenses
• Out-of-pocket transactions are categorised like all other expenses, but deducted from your out-of-pocket account.

To export the transactions to your accounting system: 

1. Navigate to Export
2. Select the transaction(s) you wish to export
3. Click Add to Export Queue 
4. Go to your Export Queue
5. Click Export 

Related articles:

• Account of out-of-pocket expenses