Set up automatic funds transfers with Transfer Rules

Transfer rules move money for you, so your accounts don't run dry before payroll or the next invoice run. Set a rule up once, and Pleo handles it from there.

Feature availability depends on your plan and add-ons. If you can't see Transfer rules in the app and want to use it, contact our support team.

What Transfer Rules automate

• Funds from your bank into Pleo: top up your Pleo main account or a sub-account from your business bank account. Availability depends on your country, bank and funding setup. Every rule type works in every market we operate in. What changes is how the money leaves your bank: Direct Debit or VRP in the UK, Autogiro in Sweden, Overførselsservice in Denmark, and SEPA Direct Debit everywhere else
• Funds between your Pleo accounts: keep sub-accounts like Marketing or Travel topped up without moving money by hand
• Automatic currency conversion: convert between your currency accounts when the exchange rate hits the level you set. Needs multi-currency

Rule types

Before you start

• Funding from your bank: you need an active Direct Debit mandate or VRP consent. If you don't have one yet, you'll set it up at the end of the flow
• Using sub-accounts: set up Sub-accounts first
• Converting currency: multi-currency needs to be switched on for your account

Set up a transfer rule

1. Navigate to Cash Management.
2. Select Transfer rules.
3. Click Create a rule.
4. Choose the details for your rule:
   • Action: transfer a variable amount, transfer a set amount, or automatically convert currency.
   • Source account: the source of the funds. Pick your connected bank account, your Pleo main account or a sub-account. To connect a bank, click + Add bank account.
   • Receiving account: the destination of the funds. Your Pleo main account, a sub-account, or a currency account.
   • Amount: how much to transfer.
   • Trigger: a threshold or frequency. For currency conversion, set the exchange rate that starts the trade.
   • Add condition (if you see this option): skip the transfer when your own bank balance is below a level you set. The rule stays active and runs at the next trigger.
5. Choose your payment method (if you're asked for one).
6. Check the details, then click Activate rule.
7. Funding the rule from your bank without a setup in place? Confirm the Direct Debit mandate or VRP consent in the final step. Rules funded from a Pleo account are active straight away.

Good to know:

• Rules that pull funds from your bank need an active Direct Debit mandate or VRP consent. If yours is inactive or no longer supported, the rule is disabled until you restore it. If it's still pending, wait for it to become active before you use the rule.
• Bank transfers take time, so set your low balance threshold high enough to cover a few days of spend. That keeps your balance positive while the money is on its way. See how long a transfer takes for the timings that apply to you.
• An automatic currency conversion rule runs once. After it converts, it switches itself off. Turn it back on for the next conversion.

Manage rules

View, edit, disable or delete your rules in Cash Management → Transfer rules.

• Active means the rule runs when its trigger and requirements are met. It doesn't mean the transfer happens instantly.
• Disabled means the rule stays visible but won't run.
• You can edit most details after activation, but not the source account. While a Direct Debit mandate or VRP consent is pending, the rule can't be edited.
• Your rules pull funds from your bank once every 24 hours. If a transfer is already on its way, the rule skips that transfer rather than queueing it, and stays active.
• You can fund automated transfers from one bank account, with one Direct Debit mandate or VRP consent.
• How many rules you can run depends on your plan or add-ons.