Control your subscriptions with vendor cards

Gain control and visibility over your subscriptions and recurring vendor spend by creating dedicated cards that you can limit and lock to specific vendors.

When to use a vendor vs regular card

Use a vendor card for recurring payments tied to a specific vendor, especially when the payment happens online or through a vendor portal. 

• Subscriptions (software and tools billed monthly or yearly).
• Online advertising platforms (e.g. ad accounts billed through a platform checkout).
• Recurring service providers paid online.
• Recurring non-subscription spend that still happens regularly with the same vendor (e.g. office supplies ordered online from the same retailer).

Use a regular Pleo card (virtual or physical) for individual employee spending, especially for in-person and day-to-day expenses. 

• Travel (transport, meals, hotels).
• Client entertainment.
• One-off purchases that are linked to an individual employee.

Create and use vendor cards

Create vendor card

Vendor cards can be used as soon as they are created. The status changes to Active as soon as the card has been added as a payment method on the vendor's website.

Vendor card settings

• Limit
  Each vendor card can have its own weekly, monthly or yearly limit. The limit can be specified in a currency different from the Account currency.
  
  
• Vendor lock
  Select specific vendors the card can be used at. Transaction attempts at any other merchants will be blocked.
  
  
• Default accounting values
  Set default category, tag, team and tax code for the recurring expenses you make with the vendor cards.